COVID-19 | Statutory Compliance and Managing Premises During the Summer Holidays

This article has been brought to you by Slough Borough Council's Service Lead for Schools, Johnny Kyriacou on behalf of Slough Borough Council's Senior H&S Adviser, Victoria Swift. This is for the attention of the all schools.

In light of the current COVID-19 outbreak it is essential that statutory compliance is continued for your premises during the summer holidays. It is vital that the domestic water services are managed throughout the holiday period to reduce the risk of legionella.

Cold Water Systems

This includes tanks, sinks/basins/showers and drinking water outlets (taps and water fountains).

Ensure the following:

  • Do not drain down systems
  • Increase the frequency of outlet flushing and temperature monitoring to maintain water quality within the entire system.
  • If required, consider additional water quality testing at water outlets (closest and further from the main water source) and drinking water outlets that remain in use
  • Ensure records are kept.

Domestic Hot Water Services

This includes calorifiers/direct fired water heaters/sinks/ basins/ showers.

Ensure the following:

  • Do not drain down systems or switch off hot water heaters, you should continue hot water generation servicing in line with manufacturers’ criteria and normal operation
  • Water temperatures must be kept within limits recommended for the control of legionella bacteria in water systems. For reference, use the Approved Code of Practice and HSG 274.
  • Regularly check hot water generation for functionality.
  • Ensure records are kept.

If the hot water system is left operational the hot water should be circulating as normal and regular checks, in line with guidance, should be carried out.

Reopening in September 2020

Before resuming normal operation, commission a water treatment specialist to chlorinate and flush the complete system for all hot and cold water systems (including drinking water) and certify the water system is safe before the buildings are reoccupied. Allow sufficient time for this activity, approximately 1 week before opening if possible.

Recommission all systems before reopening, as would normally be done after a long holiday period. This includes gas, heating, water supply, mechanical and electrical systems, and catering equipment.

Check your fire safety systems including making sure:

  • All fire doors are operational
  • Ensure that the fire alarm system and emergency lights are operational

Clean and disinfect all areas and surfaces prior to reopening and if necessary, utilise pest control for insect infestations, particularly in the kitchen and/or food preparation areas. Deep clean the kitchen prior to reopening before food preparation resumes.

Assuming that you are allowing contractor’s access and carrying out normal on site safety checks, then you should be compliant, however, if you have any queries, please do not hesitate to contact any member of the health and safety team on the details at the end of this letter.

Further Information

More detailed information on maintenance arrangements can be found on the government website:

If you have any questions, please do not hesitate to contact the H&S Team on the numbers below. They are more than happy to support you in any way they can.

Bhavini Ranu |  





Tel | 01753 875742 or 01753 875046